Personal Assistant

Personal Assistant to the Director

Summary of job
Summary of job

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities
Main responsibilities

  1. Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
  2. Manage Director’s travel arrangements
  3. Process Director’s correspondence, ensuring that incoming correspondence is dealt with the Director/or on behalf of the Director, or other staff as appropriate.
  4. Maintain Director’s office systems, including data management and filing.
  5. Maintain records of Director’s contacts.
  6. Screen calls, enquiries and requests, and deal with them when appropriate.
  7. Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  8. Produce documents, briefing papers, reports and presentations for the Director.
  9. Organise meetings and ensure that Director is well prepared for those meetings,preparing agendas, pre-meeting briefings and meeting papers.
  10. Manage arrangements for meetings, including
  11. production/distribution of agenda and papers.
  12. Meet and greet visitors at all levels of seniority.
  13. Supervise all incoming/outgoing mail.
  14. Any other duties as may reasonably be required by the Director.
External relationships
External relationships

  • Director’s contacts.
  • Partnerships.
Person specification
Person specification

  • Educated to degree level or equivalent.
  • Experienced Personal Assistant at senior management level.
  • Experience of electronic diary management.
  • Experience of working in a Higher Education Environment.
  • Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.
  • Ability to organise and plan own work.
  • Excellent attention to detail, with the ability to maintain a high level of accuracy.
  • A flexible, proactive approach to work including the ability to prioritise and re-prioritise.
  • Ability to work on your own initiative.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality.
  • Excellent IT skills, including a working knowledge of presentation software packages,preferably Microsoft Office Word, Excel and PowerPoint.
Location
Location

New Delhi

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Perks & Benefits

  • Recruitment process is quite friendly and short with fewer interview rounds.
  • Flexible working hours, shift timings.
  • Work from home benefits.
  • Timely salary payment.
  • Financial remuneration such as PF and Gratuity payment as per set policy without any delay.
  • Follow live events in office such as cricket tournaments (IPL, World Cup, etc.) during working hours.
  • Very approachable management team, HR and senior officials.
  • Conducting workshops and seminars.
  • Organizing cultural events including picnics, team lunches, celebration of festivals throughout the year.
  • Organizing charity events to contribute to a noble cause.
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